<aside> 🌿 Welcome to the Virtual Event Playbook designed to help Work on Climate volunteers execute events for the community! Got questions or feedback? Fill in this form Last updated: July 10, 2023 by @Angela Macdonald

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Who is this playbook for?

• WoCl Event Team Volunteers who execute official virtual events for Work on Climate.
• WoCl Sub-Community Organisers who want to execute events for their sub communities in an official capacity and to the broader wider audience of Work on Climate.
• WoCl Marketing Team Volunteers who collaborate with the Events Team or Sub-Community Organisers to help market or promote events.

How to use this playbook?

To be used in conjunction with Asana.

• Asana: for project and task management, tracking
• Notion: has more detailed explanations, examples, templates that can be copied & used.
  • You can use notion & copy as a workbook or if you’ve got external stakeholders without access to notion there are google docs available too 😊
  • If you’re part of the events team and using google docs please save in the relevant shared folder
  • Follow the ✨ for asana & google doc templates

Setting up an Asana Project

Click the below link and create an Asana Project. Create a name for the project & include

<aside> ✨ ASANA: EV - WoCl Virtual Event Workflow Template

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📚 Event Process & Template Library

Planning: Event Proposal (Goal Setting, KPIs, Theme & Content)

Planning: Project Set up, Team & Stakeholders

Speaker Outreach & Management

Marketing & Promotion

Event Feedback Survey (Type form)

Setup Live Event Zoom + Calendar

Live Event Day